Most Commonly Used Freight Documents

Modified on Thu, 15 May at 4:04 PM

What are the Most Commonly Used Documents in Freight Shipping?

Effectively managing your documents and accessing previously used documents can streamline processes and ensure quick access to essential paperwork for recent and past shipments. A well-organized document center not only supports compliance and bookkeeping, but also improves operational efficiency.

Below are some of the most common documents you may find in your UPS Forwarding Hub (UFH) document archive:

Shipper's Letter of Instruction (SLI): This document serves as a detailed instruction sheet from the shipper to the freight forwarder, outlining important shipment details like consignee information, special handling requirements, and export declarations.

Air Waybill (AWB): An AWB is a critical document in air freight that acts as a receipt for the shipment, a tracking tool, and a contract of carriage.

Proof of Delivery (POD): The consignee signs this confirmation document upon receipt of goods, ensuring accountability and ascertaining that the shipment has been delivered successfully.

Commercial Invoice: A legally binding document provided by the seller to the buyer. It includes specific transaction details, such as product descriptions, value, and terms of sale.

Packing List: Often accompanying the shipment, this document itemizes the shipped goods, their weights, dimensions, and details to aid in customs clearance and inventory management.

Charge Details: These outline the various costs associated with the shipment, providing transparency and helping businesses track expenses effectively.

Freight Invoice: Issued by the carrier or logistics provider, this invoice outlines the charges applied for the transportation services rendered.

Ensuring you have access to these documents in your archive creates a reliable system to help you manage your shipments. Now that you know what forms you have access to, let us guide you on how to access these items in your UFH document center.

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